Wedding Receptions at The Plantation House Restaurant General Wedding and Function Information for 2011 Please read through all policies and refer back to them often throughout the planning of your event. Most of your general questions about Plantation House wedding and reception planning will be answered in this section. Food and beverage rights The Plantation House Restaurant has exclusive food and beverage rights on the Plantation Golf Course and all related restaurant sites. Restaurant location The Plantation House Restaurant is located on a hill above the Pacific Ocean. If you wish to take beach photos, the beach is a short 5-minute drive from the restaurant. Your photographer should be able to assist you with your beach photographs. Wedding site Inspections Wedding site inspections are available by appointment only. Please call 808-669-6299 ext. 26, or e-mail to schedule an appointment. Changing rooms The Plantation Golf Course offers use of their locker rooms, located on the lower level of the restaurant, adjacent to the Grille Room, for brides and grooms. Please keep guests to a minimum. No alcoholic beverages are allowed in the locker rooms. The doors lock at 7:30 p.m. All of your belongings must be removed prior to lockup, as The Plantation House does not have the keys. The doors reopen at 6:30 a.m. We are not responsible for any belongings at any time. Menu changes We reserve the right to change menus as needed due to availability of products. We will try to simulate any changes necessary. Menus Set menus are required for all parties of 15 or more. For parties fewer than 15, guests may select à la carte menus or set menus. Vegetarian and children's menus are available. You are not required to pre-select vegetarian or children's meals prior to your event. The children's menu is viewable on our web site. Please inquire about vegetarian selections. Wedding cakes All wedding cakes are to be ordered through www.mauiweddingcakes.com You or your wedding coordinator will need to pay The Plantation House directly for your cake. All cakes delivered must be clearly marked with the party name and date of function. No outside food or beverage will be allowed in the restaurant. There is no cake service fee when your cake is ordered directly with Maui Wedding Cakes and payment goes directly to The Plantation House. A cake table will be provided to you at no additional charge. Cake will be added to your final bill, and is subject to tax and service charge. Wines We offer an extensive wine list. We normally review and make changes on a monthly basis. Pre-selection of wines needs to be placed two weeks in advance to ensure availability. Maui County liquor laws prohibit guests from bringing wines and spirits into a licensed establishment, and all liquor must be purchased from the restaurant. Corkage fees are not allowed. Please e-mail us for current wine lists approximately one month prior to your event. Wine selections are subject to availability. Liquor For ease of service, we request no cash and carry. We will present one beverage check per group. Cash bar services may be available on special request, and a fee will apply as follows: Cash bar staffing fee for up to 50 guests - $150 plus tax and service charge Cash bar staffing fee for over 50 guests - $200 plus tax and service charge Hourly rates are not available. Lawn and Grille Room bars must be hosted. Liquor is billed on consumption. Service charge and tax All food, beverage, set-up fees and incidentals that are ordered directly through The Plantation House are subject to our 19% service charge (this includes decor, entertainment, incidentals, dance floors, wedding cakes, etc.). Tax of 4.166% and service charges are not included in set menu prices unless specified. Local tax rate and service charge will be added to final food and beverage bill. Local tax rate is 4.166%. Service charge is 19%. Table set-up, seating arrangement and decor Place cards and table favors may be provided to us for placement on the tables if you do not have an outside wedding coordinator or member of your family handling this. Fees will apply for decorations requested to be set up. All items must be unwrapped, assembled and ready to place on tables. All items delivered must be clearly marked with the name, date and set-up instructions, and given to the manager on duty. Standard table set-up consists of plates, glassware and silverware. If you bring in decorative votives, candle flame must be 2" below the glass level (unless votives are floating in water). Hurricane-style candle holders work best. Confetti is not allowed. Table set-up in all areas depends upon the final size of your party and your specific requests. Certain requested table configurations may require additional fees. Rain call (Lawn events) In case of rain, your event will be moved indoors. Your indoor location will be determined by The Plantation House's Director of Special Events. Rain call must be made 4 hours prior to your event. Once the call is made and your event area is set up indoors, the rain set-up is final. We are not able to move you back outdoors. The Plantation House retains the right to do whatever it takes to accommodate all of our guests in the event of rain. Please refer to your specific contract for your rain call location and fees. Wedding Coordination The Plantation House Restaurant offers full wedding coordination and "day of event" services. You are permitted to hire your own wedding coordinator to be on-site for your ceremony. All wedding coordinators must be approved by The Plantation House Director of Sales and Special Events. Outside Vendors All outside vendors (florists, wedding planners, equipment/decor rental companies, etc.) must be approved by The Plantation House Director of Sales and Special Events a minimum of 30 days prior to your event. All outside vendors must have a minimum of $1 million in liability insurance on file at The Plantation House Restaurant to come on property. Any vendors you book directly are responsible for 100% of the set-up, storage, service and breakdown of their products or equipment. The Plantation House Restaurant is not responsible for setting up any rentals or decor that is dropped off by your vendors. You will be charged a set-up fee should this become necessary. Entertainment All entertainment must be approved by The Plantation House Restaurant prior to the event, and all entertainment providers must have a minimum of $1 million in liability insurance on file at The Plantation House Restaurant to come on property. For "non-exclusive" events, live entertainment is permitted on the Lawn areas, provided it blends with the restaurant atmosphere (Hawaiian, jazz or light background music). Entertainment is permitted in the dining room only if the event is a complete "buy-out" of the restaurant. All entertainment booked by The Plantation House requires a 100% deposit. Cancellation of entertainment must be within 45 days prior to your event to receive a 90% refund of your deposit, unless otherwise specified in the contract. Please contact us regarding all entertainment information, guidelines and arrangements. Curfews The Plantation House Restaurant requires that all events must end by 10:00 p.m. in the main dining room and the Lawn areas. Requests for additional time must be made prior to your event. Maui County laws mandate that all entertainment must end by 10:00 p.m. in the main dining room and Lawn areas. Grille Room events must end by midnight. Guarantee A guarantee of attendance is due 72 hours in advance of the scheduled group dinner. If we are not advised of a guaranteed count, the tentative number of guests will become the guaranteed count. No-shows on a guaranteed count are charged full price of the set menu. Advance deposit and payment An advance deposit is required to confirm reservations for any of our sites. The deposit amount is equal to the site/set-up fees for the areas you wish to book. Only receipt of the deposit will confirm definite space and date for your event. Contact our Director of Sales and Special Events, Jessica Mathews, by telephone or e-mail for deposit amounts. An additional payment equal to 50% of the expected event total cost is required and must be received no less than 30 days prior to the event (i.e., food, beverage, rentals, etc.). Billing Billing for each function/special event will be arranged and approved by the management at least 30 days prior to the event. Final payment is due at the end of your function. Cancellation policy on non-exclusive events A minimum of thirty days' advance notice will be required in order to receive a deposit refund, less 10% service fee. Cancellations within 15 to 29 days will receive a 50% refund. If cancellation of the event is within 14 days prior to the event, the full deposit will be deemed "non-refundable." No-shows will be deemed "non-refundable." Exclusive private parties (buy-out of the entire restaurant) and Lawn functions The Plantation House Restaurant is available for completely private buy-out events. Closing the restaurant and bar to the public and setting up Lawn functions in the evening does involve a minimum surcharge and set-up fees. Due to golf course restrictions, no exclusives are available during the day. Buy-outs and Lawn functions must end at 10:00 p.m. Exclusive event deposits (buy-out of the entire restaurant) and Lawn functions An advance deposit of $6,000 will be required to confirm the space. 10% of this deposit is deemed "non-refundable" upon cancellation for any reason. Cancellation policy on exclusive events (buy-out of the entire restaurant) and Lawn functions A minimum of 60 days' advance notice will be required to receive a refund, less 10%. Cancellations within the 60 days prior to the event will be deemed "non-refundable." Designated host/hostess We request that there be one designated host/hostess whom management can approach with concerns and questions. We reserve the right to refuse service to anyone. Please direct any questions or concerns to the manager on duty during the time period of your event. The floor manager will be your contact and oversee your function. Wedding coordinators and DJs are to follow the time lines designated by the waitstaff and kitchen for food service. Our Director of Sales and Special Events, Jessica Mathews, will not be present at your event unless you request the "day of event" coordinating service provided at a $300 charge. All menus and prices are subject to change and are based upon availability. To book your reservation, please use the party booking form to provide: full name, phone number, number in party, arrival time, meal time, and the area you wish to reserve, along with the credit card authorization form to confirm the space for you. The payment of the deposit will confirm your booking, along with the credit card authorization form. Final details and menu selections are not needed until approximately 30 days prior to your function. If you wish to finalize your event prior to 30 days, we can do that for you as well. All guidelines are subject to change. The Plantation House Restaurant 2000 Plantation Club Dr Kapalua, HI 96761 Tel.   808-669-6299 Fax   808-669-1222 e-mail   info@theplantationhouse.com Return to weddings main page.